Back-office software

World class fraud protection combined with smart expense software. Bye bye expense reports. Know how a financial decision will affect your business before you make it. Manage your business finances right from your mobile phone. Real time insight reports provide your business with complete visibility.

The Tax Compliance Calendar provides you with unique alert features to ensure you understand what deadline is coming next. To collect production data more quickly and reliably, Rhymes suggests equipping pumpers and production managers with apps that allow them to record data using smart phones or tablets. There are several options available for this task, including a new app WolfePak commercialized in May.

User-friendly mobile apps offer a fast and affordable way for producers that previously had pumpers fill out paper forms to get data from the field to the back office more quickly, WolfePak reports.

The company adds that eliminating the need to re-type paper forms improves data accuracy. Instead of waiting to get a ticket from the field, typing it into a spreadsheet template and importing that spreadsheet into the enterprise resource planning system, the company has almost instant access to the data in its ERP system.

Rhymes also encourages companies to teach employees security best practices. Organic growth or acquisitions often prompt oil and gas companies that have long managed wells with spreadsheets to look for software that can help them capture daily operational and production data from the field more quickly, says Rick Hornock at PRAMS Plus LLC. The company reports its tools enable each back-office analyst to oversee wells. To ensure the field adopts the change, Hornock recommends looking for a provider with a simple interface and accessible customer support.

After pumpers enter data, it is synced with the back office once an Internet connection becomes available, Hornock describes. Because accurate data is paramount, the daily data goes through edits at the time of entry and back on the server. Hornock adds that the daily production data seamlessly feeds the monthly reporting trued up to the sales statements. A single analyst can oversee at least wells, estimates Duecker.

In other words, we want them to work on the business, not in it. As part of that effort, Hornock says the software can send routine updates to business partners and automatically generate reports required by state and federal agencies.

We want our clients to feel comfortable calling or e-mailing us when they have questions so we can solve their problem and get feedback on our software. Tens of thousands of customers utilize the Microsoft Dynamics platform.

Have you outgrown your current solution, or are utilizing Microsoft Dynamics GP now? Allocate additional costs back to the job for items such as background checks and drug screenings.

From mobile web timesheets with online approvals, to faxed timesheets, or VMS timesheets and time clock systems. Time is entered manually by an internal employee in Microsoft Dynamics. This is usually done for exceptions or for adjusting invoices. With Webtime time and expenses including supporting documents i. Approvals can be from a mobile client, web browser, or via email. Employees can also attach receipts.

Featuring built-in payroll for Canada and the United States. Invoice thousands of clients electronically with a push of a button. Ensure even the most demanding requirements are met with client defined week-ending dates and:. Select the payroll system of your choice outside of North America. Beyond Separate Applications: Back-Office Suites So should you use several separate applications, or is it a better idea to buy a suite of software that can manage multiple processes within your business?

Running a business with multiple disconnected siloed systems [that manage things like] accounting, inventory and fulfillment, CRM, and e-commerce starts becoming a drag on employee productivity and IT. At that point, more powerful Cloud suite systems like NetSuite tend to be the best fit for those high-growth or mid-sized companies, to help get better visibility across the company, automate operations and streamline processes, scale for growth more efficiently, and expand internationally.

Vital Analysis' Sommer gives similar advice. Speaking of verticals, WhenToManage is for restaurants and provides POS intelligence, employee scheduling, inventory, supply chain and recipe management, as well as an enterprise feature that creates and compares reports from different stores.

VISCO is designed for small to mid-sized importers and distributors. With a focus on landed costs, container management, global logistics, and customs clearance, it also integrates with QuickBooks. AdvologixPM is a cloud-based practice management suite for law firms. It offers a very scalable and flexible platform for managing the caseload of law firms and legal departments without the significant cost structure of typical on-premise solutions.

Fast-growing, mid-sized businesses universally tout NetSuite , which specializes in providing a cloud-based solution that ties the back office to the front office. Businesses with complex needs have plenty of other options, as well. While these products are typically used by medium to large companies, all of them can scale down for the smaller organization.

In fact, Sommer suggests starting with one of them if you're confident your startup is going to grow rapidly. They don't start with things like spreadsheets or Peachtree or Quicken. They start with one of these products [because] they know their company is going to ramp up very quickly.

Business Intelligence and Analytics According to Joshua Greenbaum, principal with Enterprise Applications Consulting in Berkeley, California, business intelligence or business analytics is another critical function often included in back office suites and also sold as a stand-alone solution.

And managing those service levels internally is a function of business analytics. He says Pentaho is a smaller vendor that also offers quality BI software.

And that's often a good place to start," he suggests. But I think the bottom line is look inside the organization first and see what platforms and products that your users are already familiar with and try very hard to get them the analytics that they need wrapped in one or more of these familiar products," he says.